Executive Assistant

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Job Specification

Job Reference: JR230001
Job Family: Business Support
Employment Type: Full-Time | Permanent
Experience Level: Entry-Level (1-3Y) | Experienced (3-5Y) | Mid-Senior (5-7Y) | Senior (7-10Y)
Compensation: Competitive with benefits
Location: On-site - Kanpur, India

About Us

We are Datum Advanced Composites Private Limited – a rapidly growing fibre-reinforced polymer (FRP) composite manufacturing business from Kanpur, Uttar Pradesh, India. At Datum, we design, develop, and manufacture high-performance, lightweight FRP composite products for our customers. We cover all aspects of the composite product lifecycle, from new product design, process development, prototyping, verification and validation, and series production to aftersales product support. We offer accurate market intelligence and industry-leading technical training courses to help businesses and professionals grow effectively.

Our customer base includes global Original Equipment Manufacturers (OEMs), Micro, Small & Medium Scale Enterprises (MSMEs), Public Sector Undertakings (PSUs) and academic organisations hailing from the Aerospace, Defence, Automotive, Mass Transport, Marine, Renewable Energy and Healthcare sectors. We work with customers on one-off assignments, short-term projects, multi-stage programmes and long-term development partnerships. At Datum, we cater to a diverse customer base. You will get an opportunity to work on a wide variety of solutions ranging from unmanned platforms, aerospace and defence systems, marine structures, automotive parts, energy systems, smart prosthetics to robotics.

Job Description

As an Executive Assistant, you will be an integral part of our executive team, providing essential administrative and organisational support to our senior management. You will play a crucial role in ensuring the smooth operation of our business, facilitating effective communication, and contributing to the overall success of our organisation. This position requires exceptional attention to detail, strong organisational skills, and the ability to handle confidential information with discretion. You will join the Business Support job family in our Advanced Manufacturing Facility at 523, Ratanpur, Panki, Kanpur – 208020, Uttar Pradesh, India. The role is Full-time and Permanent.

Key Responsibilities

The successful candidate shall be responsible for performing the following activities:

Proactively manage the executive’s calendar, scheduling appointments, meetings, and travel arrangements.
Prepare and coordinate materials for meetings, conferences, and presentations.
Act as the primary point of contact between executives, employees, clients, and external stakeholders.
Draft, edit, and proofread correspondence, reports, and documents as needed.
Assist in the preparation and dissemination of company-wide communications.
Handle incoming communications and prioritise correspondence for timely responses.
Manage and maintain confidential files and records for the executive team.
Conduct research and compile data to support decision-making processes.
Coordinate and organise company events, both internal and external.
Handle ad-hoc administrative tasks and assist with special projects as assigned.

Key Personal Attributes, Experiences and Qualifications

The successful candidate shall demonstrate the following attributes:

Essential

Proven experience as an Executive Assistant or in a similar administrative role, preferably within a manufacturing or engineering environment.
Strong organisational skills with the ability to multitask and prioritize tasks effectively.
Exceptional attention to detail and accuracy in all aspects of work.
Excellent communication skills, both written and verbal.
High level of proficiency in office software (e.g., MS Office, scheduling tools).
Demonstrated ability to maintain confidentiality and exercise discretion.
Strong problem-solving skills and the ability to anticipate needs and challenges.
A proactive and self-motivated approach to work.

Desired

Familiarity with advanced composites manufacturing processes or related industries.
Experience in coordinating international travel arrangements and dealing with different time zones.
Knowledge of project management principles and tools.
Bachelor’s degree in Business Administration, Engineering, or a related field

Benefits and Additional Information

We offer excellent career development opportunities, competitive salaries, and exceptional benefits. We are an equal opportunities employer. We’re committed to developing a diverse workforce.

All employment is subject to satisfactory candidate assessment, references provided, attainment of either a security clearance or police verification, medical assessment, and right-to-work permit, as applicable.

How To Apply

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